Stop Guessing. Start Running Your NDIS Disability Support Business with Confidence

The NDIS Is Complex
Your Business Support Doesn't Have to Be

The NDIS Is Complex Your Business Support Doesn't Have to BeThe NDIS Is Complex Your Business Support Doesn't Have to BeThe NDIS Is Complex Your Business Support Doesn't Have to Be
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The NDIS Is Complex
Your Business Support Doesn't Have to Be

The NDIS Is Complex Your Business Support Doesn't Have to BeThe NDIS Is Complex Your Business Support Doesn't Have to BeThe NDIS Is Complex Your Business Support Doesn't Have to Be

Signed in as:

filler@godaddy.com

  • Home
  • The Trifecta Method
  • 5 Day NDIS Business Reset
  • Business Clarity Review
  • Hourly Rate Calculator

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The Real Cost of Running a Business

We There are 3 core layers of cost in any disability support business.


If you don’t see all three, you will always feel like you are working hard without the return.


Calculate Now

Direct Service Costs (The obvious ones)

   These are the costs tied directly to delivering support.

This is your biggest expense


  • Wages (SCHADS Award)
  • Superannuation
  • Workers compensation
  • Payroll tax
  • Overtime and penalties
  • Sleepovers and allowances
  • Long Service Leave
  • Travel time and kilometres
  • PPE and consumables
  • Training and onboarding
  • Uniforms

Operational Costs (This is where most businesses leak money)

These are the costs required to keep the business running day to day.

  • Rostering systems
  • CRM or client management systems
  • Accounting software like Xero
  • Payroll systems
  • Rent or office space
  • Phones and internet
  • IT support
  • Vehicles
  • Policies and procedures
  • Audit costs
  • External consultants
  • Insurance
    • Public liability
    • Professional indemnity
    • WorkCover.

Leadership and Growth Costs (The hidden layer)

This is the layer most providers don’t account for properly.


  • Team leaders
  • Operations manager
  • Admin staff
  • Your own wage
  • Marketing
  • Website
  • Advertising
  • Networking
  • Non billable hours
  • Problem solving
  • Staff issues
  • Compliance work

What this actually looks like in numbers

What this actually looks like in numbers

What this actually looks like in numbers


Most providers think like this:


“I pay staff $35 per hour and charge $70, so I’m making $35 profit.”

That is not reality.

Real example:

What this actually looks like in numbers

What this actually looks like in numbers

CategoryCost per hourStaff + on costs$40–$50Admin allocation$5–$10Management layer$5–$15System + overhead$3–$8


 True cost per hour = $55 to $75+


Now compare that to your charge rate.


This is why some businesses:

  • Grow fast but feel broke
  • Have full rosters but no profit
  • Burn out despite “good revenue”

The shift that changes everything

What this actually looks like in numbers

The shift that changes everything


A sustainable business is not built on:

  • revenue
  • hours
  • or being busy


It is built on:


  • Clarity of cost per hour
  • Profit per participant
  • Efficiency of delivery


Simple way to think about it

What this actually looks like in numbers

The shift that changes everything


Every hour you deliver support should answer this:


What did this hour actually cost me to deliver? 

What did I make from it?


If you don’t know that, you are running blind.

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